Careerline Recruitment Hiring: HR Administrative Assistant

By | March 30, 2021

Careerline Recruitment Hiring: HR Administrative Assistant

Careerline Recruitment

Hiring: HR Administrative Assistant

  • Permanent
  • Full Time
  • Negotiable
  • EE/AA
  • Published: 



Candidate will be required to take responsibility for Human Resource Administration. Required candidates with exceptional integrity and ability to manage employment related administration. Responsibilities to prepare and maintain employment file, monitoring and oversight of leave and attendance and attend to employees administrative queries.

Duties & Responsibilities

  • Keep record and update all Personnel files (manually and electronically)
  • Maintain records of attendance such us punctuality, absenteeism, leave. Late coming stats issued to the relevant HODs to administer their warning letters.
  • Maintain and administer accommodation, company cars, visas , leave, attendance register, schedule, employee list etc.
  • Review and sign off inventory, furnishing and maintenance expenses.
  • Ensure employee employment file for hardcopies and electronic documents are kept upto date and documents are scanned and filed properly.
  • Ensure that employee requests are attended to in a timely manner  and records are kept.
  • Provide general administrative support the HR department such us prepared files, and maintaining filling system, prepare labels for filling.
  • Maintain HR schedules such us parking, visa, usage of assets allocated to employees.
  • Ensure that HR storeroom is neatly maintained and filling maintained as required
  • Administer the monthly payroll of head office and branch office in correlation with the South African tax laws.
  • Update contracts and policies.
  • Issue Employment contracts.
  • Assist in the visa administration processes of various employees
  • Review and sign off inventory, furnishing and maintenance expenses.
  • Administer increases as and when required.
  • Scanning documents into the electronic files.
  • Staff complaints and disciplinary records.
  • Maintain official staff list.
  • Ensure performance, training records of each employee are maintained and properly filed
  • Maintain a register of all HR assets and files
See also  Cassel & Co Group Finance Manager (6 month Contract)

Desired Experience & Qualification

  • Degree in Human Resources management or Relevant Degree / Diploma in HR,
  •  HR knowledge and experience Microsoft Office (Word, Excel, Outlook, Access, PowerPoint)
  • Must be able to work in a highly automated environment.
  • Experience with administration systems
  • 2-3 years experience as an HR Administrator
  • Strong communications skills in both written and verbal.
  • Driven and personally motivated to succeed.
  • Ability to work systematically with specific deadlines.
  • Creative, innovative with excellent problem solving skills.
  • Detailed oriented
  • Ability to follow rules, procedures and policies.
  • Must be a team player.

Package & Remuneration

Negotiable dependent  on experience