Indigo Kulani Group Alma Clinics – Clinic Supervisor/Financial Accounting Assistant

By | March 25, 2021

Indigo Kulani Group Alma Clinics – Clinic Supervisor/Financial Accounting Assistant

Indigo Kulani Group

Alma Clinics – Clinic Supervisor/Financial Accounting Assistant

  • Permanent
  • Full Time
  • Market Related
  • EE/AA, Non EE/AA
  • Published: 

EASY APPLY

Introduction:

ALMA CLINICS – the first primary healthcare facility to provide predictive medicine in South Africa that offers primary and secondary healthcare solutions in a caring environment enhanced by the latest technology.

The Clinical Associate will oversee the clinical tasks in the clinic. The person will provide updates to clinical documentation and recommend improvements in ABEOCARE platform, clinical procedures, and processes.

The person also reviews emergency situations and escalates situations outside the scope of his/her expertise to the Doctor responsible for the Clinic.

PRIMARY PURPOSE:

Clinic Operations Supervision.

(People Management)

  • Creates an environment and culture that focuses on fulfilling the company’s mission, vision, and values;
  • Ensures the company staff is well-trained and engaged employees at all times;
  • Encourage staff to uphold highest level of service at all times;
  • Foster the adoption of SOP, Process and procedures within Clinic;
  • Coordinate with head office team finance and HR to ensure that clinic operations are not interrupted due to delays in procurement;
  • Support the building of positive team relationships;
  • Support and reinforce employees to adopt Alma Clinic’s culture;
  • Support and reinforce employees to adopt ABEOCARE platform;
  • Support and reinforce employees to adopt and practice company values;
  • Provide assistance and support to team members in achievement of team goals
  • Leading by example;
  • Take responsibility for achievement of KPI’s;
  • Maintain a high level of personal presentation, and professionalism
  • Support and reinforce high level of personal presentation, and professionalism amongst staff members;
  • On behalf of clinic manger coordinate weekly staff meetings and take minutes;
  • On behalf of clinic manger coordinate daily stand-up 10-minutes with clinic staff to set goals and reminders for the day;
  • Ensure that clinic facilities are always clean, and hygiene is kept to highest level standards.
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Financial Accounting

  • Responsible for full Cash book function – Manage payments and receipts.  Verify and approve payment transactions correctly classified and supported by appropriate source documents;
  • Process all transactions from bank statements;
  • Support Financial Manager: Process Travel/Credit Card/Fuel Card payment form the bank statements ensuring that the statement with all invoices/receipts is recorded and maintained;
  • Maintain a collection process to continually improve aged debtors;
  • Maintain finance process to facilitate timely payment;
  • Maintain an ongoing review of customer credit limits;
  • Process bank deposits;
  • Reconcile customer statements and queries within agreed time frames;
  • Distribute accurate monthly statements to Finance Manager;
  • Record Fixed Asset acquisitions and dispositions in the accounting system;
  • Calculate depreciation of all fixed assets;
  • Support Financial Manager: Produce accurate and timely monthly reports for management review;
  • Support Financial Manager: Process and verify financial information to accurately reflect the financial position of the Group of Companies on a consolidated and individual point of view according to GAAP;
  • Effectively communicate with staff on all levels and coordinate the financial reporting process;
  • Establish needs of patients and opportunities to make the clinic more profitable;
  • Oversee the management of the facility, supplies, personnel and contain costs;
  • Oversee environmental health and safety by ensuring safety and regulatory compliance in all respects;
  • Support Financial Manager:
    • Balance sheet reconciliations
    • Process journals and journals between loan accounts;
    • Process monthly reconciliations of loan accounts;
    • Generate Income Statements for month end reviews;
    • Contribute to monthly review reporting;
    • Assist with year-end reconciliations for audit process

 

Inventory Management

(Medicines)

  • Ensuring that medication is stored correctly;
  • Ensuring that medication is labelled correctly;
  • Ensuring appropriate levels of stock within clinic facility;
  • Monthly Stock audit onsite versus those in ABEOCARE;
  • Ensuring monitoring of outdated medications;
  • Ensuring monitoring of recalled medication;
  • Ensuring that clinic pharmacy is managed according to company’s policy and procedures.
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Inventory Management

(Medical Equipment)

  • Ensuring that clinic medical devices and equipment is functioning well and optimal;
  • Ensuring that clinic medical devices and equipment’s inventory list updated, and reports should be sent to head office monthly;
  • Ensuring that clinical staff is using the devices correctly;
  • Report any faults to head office;
  • Ensure appropriate cartridges are available for medical devices;
  • Ensure that cartridges inventory management is updated at all times;
  • Conduct monthly staff training on how to use medical equipment and ABEOCARE.

 

General Operations

  • Assist Clinic Manager to oversee the complete operation of the facility in accordance with the direction established in the strategic plans;
  • Assist Clinic Manager to evaluate the success of the organization and make improvement suggestions.

 

ABEOCARE Digital Health Adoption

  • Assist Clinic Manger Monitor the level of adoption of ABEOCARE digital solution inside the ALMA Clinic and drive the full adoption by all staff members;
  • Ensure and monitor that ABEOCARE is used according to the SOP that define ALMA-Clinic;
  • Run periodical training session on ABEOCARE for the internal to ALMA-Clinic HCPs;
  • Evaluate periodically the level of knowledge and adoption of ABEOCARE solution from internal HCPs;
  • Assist Clinic Manger Monitor the level of adoption of ABEOCARE digital solution on patient side and define strategies and actions plan to maximize the level of adoption;
  • Monitor the level of adoption of ABEOCARE from patients;
  • Provide recommendations about strategies and actional plan to improve the patients’ adoption level;
  • Overseen the actions to foster patient’s adoption of ABEOCARE.

Minimum requirements and Personal Attributes required:

  • Formal education or NQF Level
  • Ethic, flexibility, willingness to learn
  • Ability to work under strenuous conditions
  • Physical fitness
  • Good communicataions skills
  • Computer skills and writing skills
  • Negotiation skills
  • Visionary Leadership
  • Great People Skills
  • Collaborator
  • Ability to motivate a workforce
  • Strong people management
  • Complex problem solving
  • Effective decision making
  • Ability to understand new issues quickly and make wise decisions
  • Ability to build consensus and relationships among executives, partners, and the workforce
  • Ability to inspire confidence and create trust.
  • Ability to work under pressure, plan personal workload effectively and delegate
  • A professional manner and excellent customer service skills
  • Strong Driven Character
  • Experience of providing support, capable of multi-tasking and working under pressure to meet (occasionally short) deadlines
  • Ability to learn, operate and train within the office
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