Indigo Kulani Group Alma Clinics – Clinic Supervisor/Financial Accounting Assistant

Clinic Operations Supervision.

(People Management)

• Creates an environment and culture that focuses on fulfilling the company’s mission, vision, and values;
• Ensures the company staff is well-trained and engaged employees at all times;
• Encourage staff to uphold highest level of service at all times;
• Foster the adoption of SOP, Process and procedures within Clinic;
• Coordinate with head office team finance and HR to ensure that clinic operations are not interrupted due to delays in procurement;
• Support the building of positive team relationships;
• Support and reinforce employees to adopt Alma Clinic’s culture;
• Support and reinforce employees to adopt ABEOCARE platform;
• Support and reinforce employees to adopt and practice company values;
• Provide assistance and support to team members in achievement of team goals
• Leading by example;
• Take responsibility for achievement of KPI’s;
• Maintain a high level of personal presentation, and professionalism
• Support and reinforce high level of personal presentation, and professionalism amongst staff members;
• On behalf of clinic manger coordinate weekly staff meetings and take minutes;
• On behalf of clinic manger coordinate daily stand-up 10-minutes with clinic staff to set goals and reminders for the day;
• Ensure that clinic facilities are always clean, and hygiene is kept to highest level standards.

Financial Accounting

• Responsible for full Cash book function – Manage payments and receipts.  Verify and approve payment transactions correctly classified and supported by appropriate source documents;
• Process all transactions from bank statements;
• Support Financial Manager: Process Travel/Credit Card/Fuel Card payment form the bank statements ensuring that the statement with all invoices/receipts is recorded and maintained;
• Maintain a collection process to continually improve aged debtors;
• Maintain finance process to facilitate timely payment;
• Maintain an ongoing review of customer credit limits;
• Process bank deposits;
• Reconcile customer statements and queries within agreed time frames;
• Distribute accurate monthly statements to Finance Manager;
• Record Fixed Asset acquisitions and dispositions in the accounting system;
• Calculate depreciation of all fixed assets;
• Support Financial Manager: Produce accurate and timely monthly reports for management review;
• Support Financial Manager: Process and verify financial information to accurately reflect the financial position of the Group of Companies on a consolidated and individual point of view according to GAAP;
• Effectively communicate with staff on all levels and coordinate the financial reporting process;
• Establish needs of patients and opportunities to make the clinic more profitable;
• Oversee the management of the facility, supplies, personnel and contain costs;
• Oversee environmental health and safety by ensuring safety and regulatory compliance in all respects;
• Support Financial Manager:
  • Balance sheet reconciliations
  • Process journals and journals between loan accounts;
  • Process monthly reconciliations of loan accounts;
  • Generate Income Statements for month end reviews;
  • Contribute to monthly review reporting;
  • Assist with year-end reconciliations for audit process

Inventory Management

(Medicines)

• Ensuring that medication is stored correctly;
• Ensuring that medication is labelled correctly;
• Ensuring appropriate levels of stock within clinic facility;
• Monthly Stock audit onsite versus those in ABEOCARE;
• Ensuring monitoring of outdated medications;
• Ensuring monitoring of recalled medication;
• Ensuring that clinic pharmacy is managed according to company’s policy and procedures.

Inventory Management

(Medical Equipment)

• Ensuring that clinic medical devices and equipment is functioning well and optimal;
• Ensuring that clinic medical devices and equipment’s inventory list updated, and reports should be sent to head office monthly;
• Ensuring that clinical staff is using the devices correctly;
• Report any faults to head office;
• Ensure appropriate cartridges are available for medical devices;
• Ensure that cartridges inventory management is updated at all times;
• Conduct monthly staff training on how to use medical equipment and ABEOCARE.

General Operations

• Assist Clinic Manager to oversee the complete operation of the facility in accordance with the direction established in the strategic plans;
• Assist Clinic Manager to evaluate the success of the organization and make improvement suggestions.

ABEOCARE Digital Health Adoption

• Assist Clinic Manger Monitor the level of adoption of ABEOCARE digital solution inside the ALMA Clinic and drive the full adoption by all staff members;
• Ensure and monitor that ABEOCARE is used according to the SOP that define ALMA-Clinic;
• Run periodical training session on ABEOCARE for the internal to ALMA-Clinic HCPs;
• Evaluate periodically the level of knowledge and adoption of ABEOCARE solution from internal HCPs;
• Assist Clinic Manger Monitor the level of adoption of ABEOCARE digital solution on patient side and define strategies and actions plan to maximize the level of adoption;
• Monitor the level of adoption of ABEOCARE from patients;
• Provide recommendations about strategies and actional plan to improve the patients’ adoption level;
• Overseen the actions to foster patient’s adoption of ABEOCARE.