Professional Career Services – Gauteng MDL 391041 – Facilities Manager

Job Description

This Facilities Manager position for a Property Investment company reports to the Head of Facilities Department and is a challenging role with lots of scope & opportunity to show your abilities & make a difference.

You will be responsible for the management of facilities, services and processes that support the facilities and property department’s strategy, ensuring that best business practices are utilised to improve efficiency, by reducing operating costs whilst increasing productivity. Importance is placed on the ability of the Facilities Manager to maintain and improve the service ethic.

Your Responsibilities:

• Continuous management and appropriate action to ensure that properties within the portfolio are responsibly and acceptably maintained.
• Monitoring of the condition of properties through short visits, walk arounds, Inspections, Building Audits and the like.
• The identification, initiation, execution, and completion of all tasks necessary in efficiently and effectively repairing, servicing, maintaining, upgrading, and/or replacing elements of the properties as and when required.
• Continuous monitoring and execution of tasks to facilitate compliance to the OHS Facilities Management System.
• Identifying and planning for preventative maintenance
• Project management, supervising and coordinating work of contractors o Building and grounds maintenance
• Calculating and comparing costs for property expenses against budget
• Directing and planning essential services such as reception, security, maintenance, cleaning, waste disposal and recycling
• Checking that agreed work by contractors has been completed satisfactorily and following up on any deficiencies.
• Respond appropriately to emergencies or urgent issues as they may arise
• Inventory and asset control
• Submission of weekly plan calendar together with updated tracking log to Head of Facilities Department
• Monitor and report on overall progress against tracking log and forecasts
• Attend weekly operational meeting and ensure that deadlines are met in accordance to tracking log and forecasts
• Compilation of accurate monthly reports
• Ensuring the administration policies and procedures are adhered to
• Compliance to the Occupational Health and Safety Act
• Preparing documents to define scope of work for contractors
• Planning best allocation and utilisation of space and resources for buildings or reorganising current premises
• Planning for future development in line with strategic business objectives o Implementing premises installations
• Ensuring effective management of properties, resulting in the best return on investment by maintaining the suitability of the properties for the required use.